We believe
the PCO should act as conductor, bringing all the variety of services
and suppliers to order, ensuring that everyone plays the same tune, and
also act as a conduit between the client and all the sub-contractors
involved with the conference. What we are offering is a total turn-key
operation for our clients, eliminating the hassle of their having to
deal with numerous different suppliers.
Planning
We are paid to be proactive, to document all discussions,
allocate responsibilities, follow up action dates, and see that things
get done on time and correctly. We drive the complete planning process
using the unique skills developed over many years in the international
conference industry, whilst at the same time using the wealth of
knowledge that the client can contribute.
Marketing
We
produce attractive promotional material and promote the conference
internationally and locally to help achieve the objectives of the number
of delegates from the mix of backgrounds and countries determined by
the client.
Booking
Office
We handle all correspondence with delegates quickly
and efficiently, including all financial transactions for registration,
accommodation and pre-and post-conference tours.
Managing
the Event
We then stage-manage the conference, treating it
as theatre, with wonderful atmosphere, smiling efficient staff,
memorable social events, all run with swiss precision.
Financial
Control
We produce budgets and ongoing financial reports to
ensure the responsible financing of the conference, and assist with
motivations to potential sponsors, and finally we bring all the
conference finances and administration together quickly and accurately.
How We
Charge
We charge a planning fee which covers all the work
up to the conference, a booking office fee to cover the registration
process, an event management fee linked to the number of delegates, and a
financial management fee to cover total financial management and
administration.